Destination wedding rehearsal dinner

7 years ago

My son is getting married out of the U.S. and my husband and I will be hosting the rehearsal dinner. Normally the rehearsal dinner includes out-of-towners, but in a destination wedding, everyone is an out-of-towner. So do we invite everyone, which will probably be about 70 people? Also, I'm responsible for decorating the hotel's (smallish) pool for the wedding...any suggestions for what would be pretty but not too difficult considering I have to either take the decorations with me or pick them up when I get there?

Featured Answer

gellchom

7 years ago

While it is certainly true that in many communities, only the bridal party and close family are included in the rehearsal dinner, in others, it is customary to invite people who have traveled from out of town. It is in mine. We call the dinner the night before a "rehearsal dinner," but it rarely has anything to do with a rehearsal. It's usually a much more casual event with everyone who traveled from out of town and usually local family (because many of the out of town guests are family, too)and also very close local friends who helped in major ways (hosting a shower, for example). Because the tone is so different, even if it's almost the whole group, it doesn't feel like two weddings.

As you point out, in a destination wedding, everyone has traveled. And you are talking about international travel. So unless you mean something like 25 miles across the Canadian or Mexican border, your guests are going to be spending some major money and time to attend this wedding. I have to admit that if I were one of your guests and you felt I was inner-circle enough to ask me to go to that much trouble and expense from my end but not inner-circle enough to include me for a meal the night before, I'd find it really strange and frankly rather inhospitable.

Furthermore, you say that "of the 70 or some coming to the wedding, many of which includes the bridal party and relatives, I'd hate to leave out people and have them feel excluded." So how many are you figuring on not including? If you have 70 total and include 45 and exclude 35 the night before, you really have an A and B list situation, in my opinion. I would include everyone even if it were 10 and 60, not 45 and 35, but definitely in the latter situation. I mean, you say you don't want them to "feel excluded" -- well, they ARE being excluded. I don't think you can have it both ways, and you certainly can't prevent them from feeling what they will feel.

Now, your group may find the concept of anyone other than the bridal party being at the rehearsal dinner so foreign that they would be surprised if they were included (although the fact that you are worrying about this makes me suspect that that isn't so certainly the case). Plus, as you note, some may not even be there yet even if they do know they are invited to the rehearsal dinner, too.

As to the liquor, I wouldn't do anything like tickets or a cash bar. Provide only what you can afford and want to provide, but whatever you provide, host with an open hand. Bottles of wine or pitchers of beer or lemonade on the tables is perfectly fine -- you absolutely don't have to have a full bar.

Sort by:Oldest

Comments (14)

eld6161
7 years ago
I would just do table decoration and candles. Keep it simple. Since it is outside, nature can stand in for decorations.

It certainly would be nice if you hosted the dinner, but I don't know if this is expected. Rehearsal dinner is traditionally for the members/ family in the bridal party.

Will all 70 guests be arriving at the same time?
Loretta Seeker
Original Author
7 years ago
Thanks for your input. I don't think inviting everyone to the rehearsal dinner is expected but of the 70 or some coming to the wedding, many of which includes the bridal party and relatives, I'd hate to leave out people and have them feel excluded. I'm not sure how many will be there by the time of the rehearsal dinner on Friday night?? That's a good point. The dinner won't be terribly expensive but I think drinks can add up. Maybe give everyone a ticket for one free drink and then additional drinks are the responsibility of the individual?
Related Discussions
wedding rehearsal dinner help
Q
Comments (15)
Thanks, Talley Sue, that's exactly what I meant. That's really interesting; I had no idea that professional (as in outside, not in terms of their professionalism) musicians were rare at church weddings. What happens when the wedding is held not at a church, but at a hotel or restaurant or some other "event space"? Please forgive my ignorance. I really am just curious, not criticizing. As we don't use an organ, we don't have an "in-house" musician to play processionals, so everyone hires someone to play while the guests are being seated and then for the processional and recessional. Often a violin and flute and/or piano, or guitar and flute. Once every never, a harp. That's why I really was surprised at the idea that the outside musicians (NOT volunteering friends and family) would even be at the rehearsal at all. Most musicians have a two-hour minimum charge, and I was surprised that people would pay that just to have them at a rehearsal -- the musicians don't need it. Also, I can imagine that if your rehearsal were on a Friday or Saturday night, they would not want to give up a potential full evening gig for a rehearsal.
...See More
Wedding Rehearsal Dinner and Alcohol
Q
Comments (8)
I'm a MOG this year, too -- No, etiquette doesn't require you to serve alcohol. But -- and this depends upon your group; you know them, I don't -- some people may be disappointed. And although we and our crowd aren't big drinkers, I have to admit that alcohol does tend to make a party more festive and fun. Do they require you to have a full bar or nothing? See if you can negotiate. A limited drinks menu is much cheaper, both for the alcohol and for the number of servers needed. Our plans aren't finalized yet, but I am figuring on beer, wine, sangria, and perhaps a signature cocktail at the "rehearsal" dinner. (I put the quotes in because it's just a big, casual party for all the out of town guests the night before the wedding -- the rehearsal will have been the day before.) We will probably have 150 people (all our many relatives are out of towners).
...See More
Rehearsal Dinner
Q
Comments (15)
Around here, the wedding party (and spouses, and often whole families) and all the out of town guests are invited to the rehearsal dinner (and any other "auxilliary" events). If a lot of the out-of-town guests are relatives, they and the in-town relatives are going to want to be together, so people invite the in-town relatives, too (I guess if that is a zillion people, you could limit to close relatives). In fact, in our community, the whole point isn't so much a "rehearsal" as a less fancy, fun way to entertain the out-of-towners, usually hosted by the groom's family, to allow them a chance to be the hosts. It's usually really fun -- lots of toasts and funny stories (that would really bog a wedding reception down if they went on too long) and getting to know each other. It's nice to invite the officiant, but you don't have to. I am a clergy wife, and I can tell you that we are pleased to be invited and not offended if we aren't -- the opposite of the wedding and reception itself, by the way, to which you really should invite the officiant and spouse, especially if it is the clergy from your congregation as opposed to, say, a JP you hire for the day and didn't even know. Don't worry -- at least in our case, we don't attend anywhere near every rehearsal dinner or reception to which we are invited; just the ones where we feel close to the family and think we probably would have been invited "anyway." You don't need to invite your caterer, photographer, or other vendors, although of course you can if you want. I guess the difference is that the officiant is sort of a member of the wedding party.
...See More
Who gets invited to rehearsal dinner
Q
Comments (4)
I like the "closest circle" idea--the folks who ALREADY have to come to the rehearsal (wedding-party members), and the IMMEDIATE familiy of bride and groom (parents, sisters, brothers). It's nice, of course, to have others who would otherwise be sitting in hotel rooms, but that robs the wedding party (presumably the B&G's most intimate circle) of the intimate party. It's not rude to not invite people to a party, even if they know about it, and even if they don't have specific plans. (And, I kind of like having that time w/ aunts, uncles, cousins, instead of 'making nice' w/ the bride's girlfriends whom I don't know) My cousin invited us to join them for drinks AFTER the rehearsal dinner--it was nice. But totally not necessary, and actually a bit more fuss than was necessary. The BEST part of that evening was us cousins and aunts and uncles going out to dinner with EACH OTHER. For our wedding, we invited EVERYBODY from out of town, but then, everybody who attended WAS from way out of town, and it made for a nice "getting to know everyone" barbecue. Since we could mill around, and chat in the twilight, it was nice. I don't think it would have been as fun and enriching if we'd all been trapped at long restaurant tables. I say, keep it small. If you WANT to extend it to out-of-town guests, only include people who would otherwise be in their hotel rooms. If you want to skip them, you could ask the "coolest" of the aunts to host an alternate event that evening, time for the other folks to spend together.
...See More
lam702
7 years ago
You don't have to have an open bar with top shelf liquor, but maybe just serve wine instead. You could have a bottle for each table, or have it served by the glass. Hopefully, there is not too much over indulging on liquor at a rehearsal dinner (at least I hope not!) since everyone most likely does not want a hangover on the day of the wedding. A rehearsal dinner is usually just for the bridal party and their immediate family, no need to invite the entire guest list unless you want to. I don't think wedding guests who are not in the bridal party expect to be invited to the rehearsal dinner, and as you say, you don't even know who will be there on Friday anyway.
Loretta Seeker
Original Author
7 years ago
Having a bottle of wine at each table is a great idea. Maybe I'll do that and then have soda, tea and water. Thanks to both of you for helping me think through this.
Loretta Seeker
Original Author
7 years ago
Thanks for your thoughts Gellchom. It's new territory to me so I appreciate input.
gellchom
7 years ago
You are very welcome. This site is full of helpful people.

It's important to remember that conventions and customs vary among communities. I am sure that the posters who write that only the bridal party are to be included are correct in their communities. But it's the opposite in other communities, and your having written "Normally the rehearsal dinner includes out-of-towners" in your original post makes me think that that is your group's experience as well.
tfitz1006
7 years ago
I'm probably a contrarian here, but I remember one destination wedding with so many events:. Rehearsal dinner, ladies lunch, cocktail parties, post wedding brunch-we never got to really enjoy the destination!
colleenoz
7 years ago
Personally I'd feel the same as you, tfitz. I'm a reasonably well functioning adult, I can find my own places to eat in a strange town and I don't really need to be always with the group.
Loretta Seeker
Original Author
7 years ago
Thank you for your input and a different way of looking at it. I guess either way is ok then. We've decided to go ahead and invite everyone. I think there will be some flying in too late on Friday to attend it and no one is obligated but we will invite them and leave it up to them.
arcy_gw
7 years ago
Because one is included in a guest list--mostly to accommodate--not really INVOLVED in the ceremony said guest could say, "No thank-you" and explore to their hearts content.
Loretta Seeker
Original Author
7 years ago
The wedding was in January and we decided to invite everyone and instead of calling it a rehearsal dinner we made it a welcome dinner. I'm glad we included everyone because I would have felt bad excluding those that came all the way to Puerto Rico for the wedding. With a total of 65 people at the wedding, it was very doable.
dchall_san_antonio
7 years ago
For my sister's wedding reception (at our home) we decorated the pool with several 1 foot by 1 foot, unpainted, boards decorated with flowers and candles. The floating boards blew around with the breeze.
gellchom
7 years ago
I can see it both ways.

If it were a friend's wedding, and I didn't know the others well, I would not feel as if I needed to stick with the group, and I'd know my friend was very busy anyway.

If it's a family wedding, though, I'd be more inclined to stick with the group rather than ignore my relatives in favor of sightseeing or hanging out on a beach with a book -- unless we were doing it together. Just kind of like saying the vacation was more important to me than the family life cycle event. If I were interested in the destination, and the schedule was that packed, I'd stay an extra day or two. In my limited experience with such events, though, the hosts incorporated the cool things about the location into the events.

Destination wedding rehearsal dinner

gellchom

Comments (14)

eld6161

Loretta Seeker
Original Author

Related Discussions

lam702

Loretta Seeker
Original Author

Loretta Seeker
Original Author

gellchom

tfitz1006

colleenoz

Loretta Seeker
Original Author

arcy_gw

Loretta Seeker
Original Author

dchall_san_antonio

gellchom

COMPANY

BUSINESS SERVICES

GET HELP

CONNECT WITH US

Destination wedding rehearsal dinner

Comments (14)

Loretta SeekerOriginal Author

Related Discussions

Loretta SeekerOriginal Author

Loretta SeekerOriginal Author

Loretta SeekerOriginal Author

Loretta SeekerOriginal Author

COMPANY

BUSINESS SERVICES

GET HELP

CONNECT WITH US

Loretta Seeker
Original Author

Loretta Seeker
Original Author

Loretta Seeker
Original Author

Loretta Seeker
Original Author

Loretta Seeker
Original Author