How do you organize/run your meetings?

24 years ago

I would love to have any tips or hints that anyone can offer on the subject of running meetings. First of all, what is the goal of your meeting; how do you set one? How many people do you usually get showing up for a gardeners meeting? How long do your meetings run?

What would you consider a 'good meeting'; what happens during a good/productive meeting? What's the 'worste' meeting (s) that you've ever been to? If projects or 'good' ideas are suggested how do you carry them out? Do you let people volunteer to meet at another time to work on a particular project? How do you reach a concensus on an idea; do you try to get everyone to agree? How do you procede if 'some' people like an idea, but others don't?

So far, our Community Garden is being run without formal officers appointed. If anyone else has been succesful with this I would like to hear about it.

Thanks for any ideas or tips.

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Comments (7)

George Griffin - 5
24 years ago
Our Hort Society meets for general membership once a month.
We follow the traditional Roberts rules of order.
The president calles the meeting to order. We have roll call.
Minutes of last meeting are read. Treasurers report is read.
A callis made to accept the readings as correct. A second to the motion carries it and it is declared carried by the president ( or person acting in thier position )
Last August we made a motion to explore the creation of a special Public flowergarden to mark the Millennium. The motion was put forth seconded . Votings in form of " infavor of" and "opposed if any" are also put forth. Records are kept indicating such. Motion was carried. A commettee was formed of volunteers and a chairperson and a treasurer appointed. We meet in each others homes or at the local coffee shop and come up with ideas as how to go about our goals. Before any major decision is made it is put to the general membership and discussed. If they are any strong feelings they are presented and accepted as input. WE have had some very interesting meetings lately. We will be breaking ground for our new garden this coming May.
If you have any further questions feel free to email me and I will repost here.
Kris - oh
24 years ago
My group is an herb society and we too use the Roberts rules of order. After all the reports from the vice-pres, the secretary and the treasurer, we have old business where we discuss the previous meetings information and update as needed. Then we go on to new business we have an open forum. Next, is a short presentation of herb of the month. Then we have an herbal gift exchange. A try is worth .50 cents. The gift is purchased by the last months winner. It is herb related, bought or hand-made, and is less than $10. Then the program is introduced. It should only last no longer than 30-40 minutes. Then we eat! Each program, herb of the month, host and co-host is planned out a year in advance. Dues are $12 a year and the herbal gift is a money raiser also. We send out bi-monthly news letter to keep members informed. Running too long, 2hrs, and the people get chatty. It's important to have officers and have an election every 2 years. The Roberts rules helps you to get this all organized. We're going to have a tea party for another herb group soon. We have people volunteer for that committee and they meet seperately. They have their chairman speak during the new business segment about their plans. Have them keep it short and sweet! They're the ones with the decisions, not all have to agree with them. But a vote should be used in regards to how much should be spent. Hope this helps and good luck
From the former herb society president!
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christine
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I HAVE JUST BEEN ELECTED PRESIDENT OF OUR FAMILY DAYCARE ASSOCIATION. THIS IS A BRAND NEW ASSOCIATION. OUR FIRST BOARD MEETING IS ON SATURDAY JAN 20TH. IF YOU HAVE ANY IDEAS PLEASE LET ME KNOW. I HAVE NEVER BEEN PRESIDENT OF AN ASSOCIATION. BEING MY FIRST TIME I WANT THINGS TO GO WELL. ANY HELPFUL IDEAS JUST EMAIL ME. THANK YOU.
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How do you organize/run your meetings?

Comments (7)

George Griffin - 5

Kris - oh

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